Office Manager
What’s been key to our success? Our people—we value everyone’s unique perspective and energy they bring to the organization. We collaborate openly across teams and borders. We embrace a growth mindset to get results. And we celebrate shared success as goals and milestones are achieved.
Ready to join a team where innovation meets collaboration? If you're driven by bold ideas and a customer-centric mentality, your next adventure starts here!
We are looking for a dynamic, methodical, and collaborative Office Manager to join our team in Madrid. Reporting to the Head of EAs and Office Managers, you will be responsible for providing essential support to the business by ensuring that all employees are equipped to perform at their best. This includes ensuring full compliance with local health and safety regulations and maintaining the smooth operation of office management with minimal disruption to the local team.
This is a temporary and part-time position, with a fixed-term contract of 6 months and a total of 20 working hours per week.
Key Responsibilities:
Office Management:
- Oversee daily office operations, ensuring a well-maintained and functional workplace.
- Manage office supplies, equipment, and facilities to support a productive working environment.
- Liaise with external vendors and service providers to maintain high-quality service levels.
- Negotiate contracts and manage vendor agreements.
- Collaborate with the Marketing and Events team to coordinate and execute onsite events.
- Provide logistical and operational support to ensure successful event delivery.
- Ensure compliance with local health and safety regulations.
- Implement best practices for office safety and emergency procedures.
- Assist with onboarding new joiners to ensure a positive and seamless experience.
- Provide guidance on office procedures and resources.
- Proven experience in office management, with the ability to quickly adapt to new environments
- Strong autonomy, accountability, and ownership in managing tasks and responsibilities
- Solid understanding of health and safety regulations and office management best practices
- Proficiency in Microsoft Office
- Proactive problem-solver, capable of identifying and resolving issues before they arise
- Collaborative and transparent approach to fostering a positive team environment
- Logical, methodical, and organized in managing tasks
- Positive, can-do attitude with openness to feedback and continuous improvement
- Ability to integrate quickly into a cross-functional team and effectively grasp internal systems during handover
- Experience contributing to team success through knowledge and collaboration
- Fluency in Spanish and English
Join a company that believes in the added value of diversity, inclusion, and belonging. We foster a working environment in which all people are respected and valued, for all aspects which make them unique. We hire you for who you are, and we want you to bring your true self to work every day!
Board International is an equal opportunity employer and is committed to a diverse and inclusive workforce.
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